El- Massria Integrated Schools
 
 
 

Staff Policy

Guiding Principle
Elmassria American International School strives to be an employer of choice, working to develop and maintain a safe, respectful and caring learning and work environment. This is achieved by addressing specific expectations while modeling respect, civility, responsible citizenship and ensuring work place safety. We demonstrate our beliefs by acting out mutual acceptance and recognizing appropriate behavior. This is supported by regular staff development and providing clear direction to staff.

Staff Attendance Expectations
Non-Teaching Staff
Times for attendance will vary according to duties assigned. All non-teaching staff are to be present in the building 5 minutes before their assigned duty begins.

Teacher Attendance

  • Teachers are expected to arrive at school at 7:30 a.m. Teachers will proceed to their duty station. The school bell will ring at 7:40 a.m. Classes run from 7:40.a.m. until 2:25.p.m.
  • Attendance at staff meetings, professional development sessions and special school events is mandatory.
  • Elementary teachers are not to proceed to their next assigned class until the bell rings to designate the change of class.
  • Middle School and High School Teachers are to be present in their classrooms to receive students 5 minutes before each class begins.
  • During break duty, teachers will be present in their assigned areas at the pre-designated time outlined on the break shift schedule.
  • Students are not to be dismissed until the designated end of class.


Tardiness, Early Dismissal and Absence from School
In the event that a staff member is to be absent or late due to illness or another personal concern, a SMS message must be sent to each of the following:

  • supervising principal / manager
  • school supervisor / educational supervisor assigned to your division, and the supervisor responsible for teacher/ employee substitution

These messages must be sent by or before 6:30 a,m. Teachers and non-teaching staff are allowed three non deducted absences a year.

In order for an absence not to be deducted from pay:

  • Employees must present a valid excuse for absence.
  • Sick leaves will be paid (75%) after the employee brings a medical report and it is approved by the school doctor.
  • Employees must notify the stage Principal and / or the stage Supervisor prior to 7:00 am on day of absence.
  • Teachers must provide material for classes that will be substituted. This may be emailed to the supervisor.


Special Note:
Any of the personal days (allowed three non-deducted absences a year) that are not used in a given year may be added into the next year. The following will be applied:

Accumulation of non-deducted absences
  • If two days of the allowed non-deducted absences are used, the staff member will begin the following year with four non-deducted absences for the year
  • If one day of the allowed non-deducted absences is used, the staff member will begin the following year with five non-deducted absences for the year
  • If zero days are used, then the staff member will begin the following year with six non-deducted absences for the year. This rolling of non-deducted absences will be applied up to a total of nine days.
  • After the third year if the employee does not use any of the nine days of the non-deducted absences a payment incentive will be applied.
Special Recognitions Attendance
  • If an employee is able to demonstrate perfect attendance and have a record of no uninformed tardiness, they will be recognized by the school administration. 
  • A bronze recognition will be provided in the first year
  • A silver recognition will be provided for two consecutive years
  • A gold recognition will be provided at the completion of three consecutive years.
Employee Recognitions Performance and Attendance
  • All employees will be evaluated each. The first evaluation will take place during the first semester of the academic year. A second evaluation will be completed before the completion of the second semester.
  • A top employee for each semester will be selected by the school board. Criteria for consideration will be employee performance, staff relationships and attendance record.
  • The one employee selected for each semester will be granted a week vacation at Marsa Alam(excluding flight costs)

The following schedule of events will be applied to staff absences

  Uninformed Absence Uninformed Absent Special Designated Working Days
Definition Principal / Manager / Supervisor is given advanced notice by the employee of the absence.   This may be completed in person or text message. The Principal / Supervisor / manger is not informed of the absence. These days include special events, days substituted for working days, training days and special assignment days. This includes all days designated for revision, student exams and special events such as Carnival Day, Mother's Day etc. These days also include the day before and the day after a holiday.
No deduction of Salary Day one, two and three will count against the annual leave (personal days) Day one the employee receives a two day charge against the annual leave (personal days)If this falls on a special designated day an additional one day deduction will apply Additional one day deducted to either informed or uninformed absence
Deduction of Salary Day four and Day five the employee will receive one day salary deduction for each day.   Additional one day added to Informed Absence
Letter of Warning issued by the supervising principal and Deduction of Salary

Day six the employee will receive a one day salary deduction.

A letter of warning issued by the supervising principal noting future absences will lead to increased deductions or a period of suspension from work.

Day two and Day three the employee will receive a three day salary deduction. An interview and letter of warning issued by the supervising principal, noting future absences will lead to increased deductions.

If this falls on a special designated day note additional deduction will be applied

Additional one day added to informed and uninformed absence


Informed Absence Uninformed Absent Special Designated Working Days
Deduction of Salary Day seven and day eight the employee will receive a two day salary deduction.

Day four the employee will receive a four day suspension.

An interview and letter of warning issued by the supervising principal will take place. This letter will note future absences by the employee will lead to increased deductions or dismissal.

If this falls on a special designated day an additional three day deduction will apply

Additional one day added to informed and uninformed absence.
Letter of Warning and interview with the Associate Director

Ninth day the employee will receive a three day deduction.

A letter of warning will be issued noting future absences from work may lead to suspension of duties or dismissal.

An additional one day added to informed absence.
Interview with Associate Director or Director Day ten the employee may receive a letter of dismissal. This will be at the discretion of the Associate Director or the Director. Day five the employee may receive a letter of dismissal. This will be at the discretion of the Director. Employee may receive a letter of dismissal. This will be at the discretion of the Director.

Tardy Days and Early Dismissal
Employees are allowed three informed tardy days and/or early dismissals a year (after six months of continuous employment). Employees must be in school five minutes before their assigned duty and not leave prior to the assigned time of dismissal. For employees who work the designated hours of the school day, arrival time is 7:30 a.m. and dismissal time is 2:30 p.m.

In regards to tardiness, the following will be applied:

  Informed Tardiness Uninformed Tardiness
Definition Principal/ Supervisor/Manager is given advanced notice by the employee of the absence. This may be completed in person or text message. The Principal /Supervisor /Manager is not informed of the absence.
Informed Tardiness Uninformed Tardiness
Schedule of salary deductions for tardy behavior will be applied Day four and day five Day One a verbal warning will be issued by the Principal / Supervisor / Manager
Interview with the Principal / Supervisor / Manager

Sixth day of tardy behavior the employee will have an interview with their Principal / Supervisor / Manager to discuss the tardiness.

The staff member will be verbally informed future tardy behavior will lead to salary deductions.

 
One day salary reduction Tardy behavior on day seven, eight and nine one day salary deduction will be applied  
Two day salary reduction
Letter of Warning and interview with the Associate Director
Tardy behavior on day ten two day salary deduction. Interview with the Associate Director and a letter of warning will be issued noting future tardiness may lead to dismissal. On day two of uninformed tardy behavior, the employee will receive a two day deduction.
A letter of warning will be issued noting future absences from work may lead to suspension of duties or dismissal.
Interview with Associate Director or Director Day eleven the employee may receive pay deduction or dismissal notice. Action determined is at the discretion of the Associate Director / Director Day three the employee will be given al dismissal notice. Action determined is at the discretion of the Associate Director / Director
Schedule of Salary Deductions
The following will be applied at the discretion of the Principal / Supervisor / Manager
 7:33 am to 8:00 am 1 hour pay deduction
 8:01 am to 8:30 am 2 hour pay deduction
 8:31 am to 9:00 am 3 hour pay deduction
 9:01 am to 10:00 am 1/2 day pay deduction
 Tardiness will not be permitted after 10:00 am the employee will be considered absent from work
Special Notes
 The schedule for salary deductions for tardiness does not apply for people who ride the school bus
 Early dismissal will only be allowed after 11:00 a.m.
 Employees will be asked to sign next to marked tardy days and/or early dismissals.


Signing in and out of the school

  • Staff wishing to leave the school during the school day must receive signed permission from their supervising principal. This is to ensure there are no discrepancies or questioning of tardy days/dismissals. The finger print machine is placed in the reception.
  • Permission will be granted based on the class and supervision coverage needs.
  • Leaving the school during the school day is viewed as an anomaly not a regular occurrence.

Summer Shifts
All employees are expected to complete a one week summer shift.

Professionalism
At all times teachers will present a professional decorum that will model our school image for students and parents. To ensure this image is upheld, all teaching staff will conduct themselves in the following manner:

Staff Dress

  • Teachers will dress in conservative manner that reflects our spirit, moral purpose and tone.
  • For male staff a causal dress shirt, pants and shoes will be expected. Smart causal dress is the expected workplace dress.   During special events more formal dress may be required.
  • A conservative professional appearance is the expected workplace dress.
  • Physical Education teachers are expected to dress in appropriate matching athletic wear that supports their daily teaching.
  • The school will support 'dress down days'. These days will be designated by the administration. During these special designated days staff members may wear more relaxed clothing. This includes items such as jeans and polo shirts etc. It should be noted that during these days a professional decorum is expected.
  • The administration withholds the right to determine what is considered to be appropriate dress in the workplace at all times.

Conflict between Staff Members
At all times staff will treat each other with mutual respect. Conflicts and concerns will be resolved in a calm professional manner. When involved in a staff conflict or concern, the staff are to follow the steps:

  • Resolution for all concerns must begin with the individuals involved. As professionals, an attempt to problem solve between those directly involved in the concern should take place before involving others for support.
  • In those cases where a staff member feels that the issue still has not be fully resolved, the staff members may forward the matter to the principal.
  • In special cases a meeting maybe requested with the school associate director or the director. If deemed appropriate by the associate director or director. The meeting is to be facilitated by the school principal. Attendance at the meeting will include the staff member(s), school principal and school associate director or director.    The school associate director or director's decision will be final.

Work submission and timelines

  • All written work is to be completed with a high degree of professionalism and must meet the requirements of the expected assigned task.
  • Annual Curriculum Plans, Daily Lesson Plans for the Week, Marks and Student Report Cards will be submitted according to the timelines provided by the supervising principal.
  • Teachers are allowed three warnings for delayed (1- day grace period) materials (lesson plans, grades, substitution plans .etc.)
  • Upon a fourth warning, teachers will have day pay deduction. (Teachers will always have at least one week notification to gather any materials)

Professional Decorum

  • Professional decorum is of upmost importance. At no time are teachers to eat in class without the permission of the supervisor. Coffee and tea must be carried throughout the school with a lid on the cup. Damage created to the floor due to careless spillage may result in a pay deduction. In cases where extensive repair has been created, the staff member will be charged for the repair.

Materials and Equipment

  • Teachers are to treat all materials and equipment with respect.
  • Damage to any professional equipment or material must be reported to the supervisor immediately.

Cell Phones and Social Media

  • The use of cell phones for personal use during class time, periods of supervision and when performing assigned duties is not permitted.
  • Staff found using cell phones for personal use during the above stated periods will receive a 200 LE salary deduction on the first offence.
  • The usage of social media is not to take place during working hours. Staff found using these sites will be given a 200 LE salary deduction on the first offence.

Student Relationships

  • Teachers are to maintain a professional positive relationship with their students.
  • Behavior that is viewed as overfamiliar is not considered appropriate. Examples of this includes providing private lessons, playful touching, having students visit your home, etc.
  • Teachers are expected to use a high degree of discretion when working with their students.

Communication with Parents

  • Teachers are not to contact parents directly without the permission of the principal.
  • Teachers are not to provide personal contact information to parents such as cell phone numbers, home telephone numbers, email addresses etc.
  • Teachers are to report any important messages from parents that may be received in the channel book to the supervisor or principal.

In cases where student communication books are used, these are to be kept up to date and used on a regular basis.

Safety Issues

  • All student accidents must be reported to the principal and the school doctor.
  • All staff accidents must be reported to the principal and the school doctor.
  • All accidents must be recorded and filed through the use of an accident form.

Operational Issues

  • All photocopying must be approved by the principal or their designate. Photocopying needs should be received by the photocopy desk two days before the staff member needs the copies.
  • Printing multiple copies from a computer is not permitted. Single copies may be printed. If multiple copies are required, they are to be photocopied.
  • Printing of personal material is not permitted. Those caught printing personal material will be charged for the paper used and a salary deduction will be applied.

Progressive Discipline
If a staff member has been found to have made multiple infractions according to the articles stated in the staff policy, the individual will be subject to progressive discipline. This may lead to additional salary deductions, loss of privileges or to dismissal.

Use of Discretion
Elmassria American International School believes in being a fair and supportive employer. All employees will be given an opportunity to provide evidence that their behavior was affected by unusual or uncontrollable circumstances. In these cases the principal / supervisor / manager may consider this information before making a final decision on the outcome of applying the Staff Policy.

 
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